Conference Registration Steps

GIN REGISTRATION IS OPEN

Fee for both students and advisors is $250 USD.

Please follow all 8 steps to successfully complete the GIN Registration:

GIN REGISTRATION CLOSES FEBRUARY 29th

STEP 1: REGISTER YOUR GIN TEAMS (CLICK HERE)

Each school may send up to four teams of students, from grades 7-12, and each team may be comprised of 2 to 6 students.  At least TWO advisors must accompany each school’s students regardless of the number of student participants.

If you have further questions about this, please contact us at gin2016@columbus.edu.co

IMPORTANT CHANGE IN REGISTRATION PROCESS & PRE-CONFERENCE PREPARATION: To finalize the editable and resumable GIN registration each student team must: 

  1. Film your GIN Team Student Workshop Presentation

    – Film your team’s Workshop Presentation without the activity (about 20 minutes)
    – Upload it to YouTube with a public link
    – Submit the YouTube link within the registration form
  2. Craft an impact statement for your presentation within the registration form

  3. Design and include a brief lesson plan and supporting media that will be used in your workshop (Prezi/Keynote/Slideshow, etc.) within the registration form.

WE THANK YOU: This is to ensure that your workshop presentation is captured and uploaded to the conference website after your workshop has been presented. We thank you greatly for supporting us in taking our documentation and publication of your students’ work to the next level! 

STEP 2: COLOMBIAN VISAS, AUTHORIZATION, AND INVITE LETTER

Most countries in the Americas are not required to present a VISA upon entering Colombia. Please check the official VISA list HERE based on the nationality of your students.

Minors must have parent permission to leave their own country and enter into Colombia. Some requirements may include an apostilled parent permission from a notary, copy of birth certificate, proof of return flight, travel dates, hotel info, event info, and advisor information. Please check with local immigration authorities about specific requirements. Please see link of sample Parent Authorization Letter  CLICK HERE.

Each school should carry a copy of the conference invitation in order to facilitate entry into Colombia. Download and edit this generic invitation CLICK HERE.

STEP 3: IMMUNIZATIONS

No specific vaccinations, including Yellow Fever, are required to enter Colombia, however, your home country may require proof of vaccination in order to re-enter your country. Please check the CDC WEBSITE for specific information about your country.

STEP 4: RESERVE YOUR HOTEL ROOMS

Two hotels have offered group rates to accommodate conference participants, Estelar Milla de Oro and Estelar Blue. Check the hotel tabs on the drop down menu to view hotel options and prices, which are quoted in Colombian pesos.

Any school can choose to reserve at either hotel based on preference, however, it is recommended to reserve at Estelar Milla de Oro due to its larger capacity and amenities. This hotel will accept reservations until there is no more availability, at which point, Estelar Blue will be the alternative. We cannot guarantee availability at either hotel, so please reserve promptly.

Both hotels are located within walking distance of each other.

**ESTELAR MILLA DE ORO IS NO LONGER AVAILABLE FOR RESERVATIONS, PLEASE BOOK AT ESTELAR BLUE**

PAYMENTS DUE MARCH 2nd

CLICK HERE: DOWNLOAD & COMPLETE THE HOTEL RESERVATION FORM

Upon completion of the form above, email Zaida Gallego with the Hotel Reservation Form attached:

 Zaida Gallego: Zaida.gallego@hotelesestelar.com 

PLEASE CLICK HERE FOR MORE INFORMATION ABOUT HOTELS AND HOTEL RESERVATIONS

STEP 5: TRANSPORTATION 

Each school must organize its own transportation from the airport to the hotel and vice versa. Below you will find the companies that provide these services. Please contact them directly to book your transportation.

Note: All prices are in Colombian Pesos. Las Buseticas accommodates smaller groups (1-40 passengers). Transportadoras Asia accommodates groups of 40. 

DOWNLOAD & COMPLETE THE TRANSPORTATION RESERVATION FORM HERE

Upon completion the form above, email the contact for the service you require below with the Transportation Reservation Form attached:

 

OPTION 1: Las Buseticas
OPTION 2: Transportadoras Asia
Contact person: JUAN FERNANDO VILLA
Cel. +57 3148126494
Email: operaciones@lasbuseticas.com
Contact person: JUAN CARLOS OCAMPO
Cel. +57 3104267880
Email: coordinacion@tranasia.com.co

CLICK HERE TO FIND MORE INFORMATION ON TRANSPORTATION & TRANSPORTATION RESERVATIONS

STEP 6: EXCURSIONS IN MEDELLIN 

CLICK HERE for fun and educational Medellin trips and opportunities before and after the conference.

STEP 7: PAYMENT AND INVOICE 

The $250 USD registration fee includes transfers between hotel and the conference events each day, all food expenses during the conference, and participation in all conference events.  It does NOT include airport transfers to hotels and vice versa, flights, hotel costs, or excursions.

The business manager at each school will be invoiced and provided instructions for payments by The Columbus School. Registration closes February 29, 2016.

LOCAL MEDELLIN SCHOOLS – a discount registration price is available, as you will provide your own transportation to and from the conference. Please inquire at gin2016@columbus.edu.co for more info.

We will email an invoice to your school’s advisor and business manager (as soon as we receive your complete submission). This invoice will also be accompanied with payment instructions.

General questions about registration fees can be made to gin2016@columbus.edu.co, specific questions about making the payment to our school should be directed to lblopez@columbus.edu.co

Please note, there will be no refunds will be given after February 29th for registration cancellations.

STEP 8: OFFSET THE CARBON FOOTPRINT OF YOUR FLIGHT

One of the biggest contributors to a person’s annual carbon footprint, and the carbon footprint of the Medellin GIN Conference, is air travel.

We ask that all student teams traveling to Medellin by plane,  take responsibility for offsetting their own air travel. We will collect data on which schools are actively working to offset their air travel at conference registration in order to accurately calculate the carbon footprint of the conference. Students teams can design their own plan to offset their air travel, or use this helpful OFFSET TOOL.

*If you should need to cancel please contact gin2016@columbus.edu.co for more information.

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