{"id":82,"date":"2015-04-02T11:19:39","date_gmt":"2015-04-02T14:19:39","guid":{"rendered":"http:\/\/globalissuesnetwork.org\/rio2015\/?page_id=82"},"modified":"2015-09-08T16:40:09","modified_gmt":"2015-09-08T19:40:09","slug":"registration-2","status":"publish","type":"page","link":"https:\/\/globalissuesnetwork.org\/rio2015\/registration-2\/","title":{"rendered":"Conference Registration Steps"},"content":{"rendered":"

GIN REGISTRATION IS OPEN!<\/strong><\/span><\/h1>\n

*The last day to be guaranteed your hotel room is<\/span>\u00a0<\/b><\/b><\/strong><\/span>SEPTEMBER 15th.<\/span><\/b><\/strong><\/h4>\n

**GIN registration officially closes<\/span>\u00a0OCTOBER 7th<\/span><\/b><\/strong><\/h4>\n

————————————————————————————————————————–<\/p>\n

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Please, make sure you complete all steps below!<\/h5>\n

Step 1: \u00a0REGISTER YOUR GIN TEAMS – FILL OUT THE GIN REGISTRATION FORM HERE<\/a><\/span><\/span><\/strong><\/h4>\n
Registration is open! Tuition for both students and teachers is $280 USD<\/span>.<\/span><\/strong> \u00a0You will need to have all the information pertaining to your traveling team members and your project workshop(s) in order to complete the registration (you can edit specific details\/changes later).<\/span><\/h5>\n
The Business Manager at each school will be invoiced by AASSA for the conference registration fees once registration has closed on October 7th<\/span><\/span>.<\/h5>\n
The $280 USD registration fee includes transfers between hotel and the conference events each day, all food expenses during the conference, and participation in all conference events.\u00a0 It does NOT<\/span> included airport transfers or flights, hotel costs, or excursions<\/span>.<\/h5>\n
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LOCAL RIO SCHOOLS – a discount registration price is available, as you will provide your own transportation to and from the event.\u00a0 Please inquire to ginrio@earj.com.br<\/a><\/span> for more information.<\/h5>\n
<\/div>\n
Each school may send up to four<\/b> <\/b>teams of students<\/b><\/span>, from grades 7-12, and each team may be comprised of 2 to 6 students.\u00a0 That means each school could send as few as two students or as many as 24! At least\u00a0TWO chaperones<\/span><\/strong> must accompany each school’s students regardless of the number of student participants.<\/h5>\n

Note: Since we use Google Forms for registration, you may want to open\u00a0a Google account (gmail) in order to complete the registration process. \u00a0Using this platform will also allow you to edit your team and workshop information as changes occur leading up to the conference.<\/p>\n

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Step 2: \u00a0VERIFY YOUR TEAM’S NEEDS REGARDING BRAZILIAN VISAS (if applicable)<\/span><\/strong><\/h4>\n
For Brazil Entry and Visa information contact your local Brazilian Consulate\/Embassy<\/span><\/span><\/h5>\n
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Step 3: \u00a0FILL OUT AND PRINT THE GUARDIAN AUTHORIZATION LETTER<\/span><\/strong><\/h4>\n
To travel to Brazil with youth, you must have a guardian-signed letter for each participant. This document gives express permission for their child to travel to Brazil and stay in a hotel under the named\u00a0advisor’s supervision and care. \u00a0If you do not have a signed guardian letter, you will not be able to check in to your hotel!<\/span><\/h5>\n
Click HERE<\/a><\/em>\u00a0to download the form.<\/span><\/strong>
\n<\/span><\/h5>\n

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Step 4: \u00a0IMMUNIZATIONS<\/span><\/strong><\/h4>\n
Make sure you have the necessary immunizations according to Brazil and your host country.<\/span><\/h5>\n
Yellow Fever Injection Requirements:<\/span>\u00a0A Yellow Fever Vaccination Certificate is NOT required to enter Brazil; however, one\u00a0may\u00a0be required to re-enter your country. Be sure to check on the immunization requirements\u00a0of your country!<\/h5>\n

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Step 5: RESERVE YOUR HOTEL ROOMS –<\/span> DEADLINE SEPTEMBER 15th<\/span><\/span><\/strong><\/h4>\n
Four hotels have offered group rates to accommodate conference participants and these reservations are being handled by Avipam Tourism Company. \u00a0Check the hotel tabs on the drop down menu to view hotel options and prices, which are quoted in Brazilian reais.<\/h5>\n
\u00a0Please submit your\u00a0reservation form to <\/span>Avipam Tourism Company at:<\/span>\u00a0<\/em><\/h5>\n
\n
\n
\n
eventosrj@avipam.com.br \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Phones: +55 21 3570-7766<\/h5>\n<\/div>\n<\/div>\n<\/div>\n
Make sure to copy the following emails on all correspondence between\u00a0the hotel and your school to:<\/span><\/h5>\n
ginrio@earj.com.br and\u00a0cprendergast@earj.com.br<\/h5>\n
Download the Avipam Reservation form\u00a0HERE<\/a><\/em><\/span><\/strong><\/h5>\n
*If you are traveling with more then 12 people, include a second sheet in your email reservation with the names of all participants and leave the participant\/guest boxes on the form empty to ensure there are no duplications.<\/h5>\n

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Important Hotel Reservation\u00a0Notes:<\/span><\/h2>\n
If your group arrives in the morning, you\u00a0will not be able to check into your\u00a0rooms until mid to late afternoon. \u00a0If you\u00a0would like\u00a0to check-in in the\u00a0morning, you will need to make sure that your reservation includes the night before in the length of your stay.<\/h5>\n
Reservations through Avipam must be paid in full at the time of reservation and cancellations are non-refundable. \u00a0So, please be certain of your team numbers when you reserve.<\/h5>\n
Please also clearly state when making your reservation that you are reserving your rooms under the Global Issues Network reservation contract. If you do not specify this, you may not get the lower room rate we have listed.<\/h5>\n

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Step 6: INCLUDE TRANSPORTATION TO AND FROM THE AIRPORT IN YOUR COST PLANNING<\/strong><\/span><\/h4>\n
Avipam Tourism Company is also handling airport transfers to and from your hotel. \u00a0The costs quoted below are in Brazilian Reias, and you can organize your transportation at the same time you reserve your hotel. \u00a0Note: This airport transport is NOT included in this year’s GIN registration fee.<\/h5>\n
<\/h5>\n
The transportation request form can be downloaded <\/span>HERE.<\/a><\/span><\/strong>\u00a0<\/span><\/strong> Once you have finalized these details, please fill it out and forward it to both Avipam and GIN organizers:<\/span><\/span><\/h5>\n
eventosrj@avipam.com.br; GINRio@earj.com.br; cprendergast@earj.com.br<\/h5>\n\n\n\n\n\n\n\n\n
Vehicle Type<\/strong><\/td>\nPrice<\/strong><\/td>\nNumber of Seats<\/strong><\/td>\n<\/tr>\n
Executive Car<\/strong><\/td>\nR$ 304,71<\/td>\n3 pax + 1 driver<\/td>\n<\/tr>\n
Mini Van<\/strong><\/td>\nR$ 572,71<\/td>\n7 pax + 1 driver<\/td>\n<\/tr>\n
Van<\/strong><\/td>\nR$ 380,60<\/td>\n15 pax + 1 driver<\/td>\n<\/tr>\n
Micro Bus<\/strong><\/td>\nR$ 737,74<\/td>\n25 to 30 pax + 1 driver<\/td>\n<\/tr>\n
Bus<\/strong><\/td>\nR$ 923,36<\/td>\n46 pax + 1 driver<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
*Gas and driver are included in the price.\u00a0 Not included are parking and toll fees. Cancellations must be made 24 horas in advance. \u00a0(There are no tolls along the way, but the parking and waiting at the airport may\u00a0be added (about $5USD).<\/h5>\n
RIO EXCURSIONS<\/strong><\/span><\/h5>\n
CLICK HERE for fun and educational Rio excursion opportunities before or after the conference, please see our list of options and contact Crux Eco Adventures directly for reservations. Please CC ginrio@earj.com.br so that we are aware of your travel plans and can also confirm with the agency.<\/span><\/a><\/span><\/h5>\n

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Step 7: PAYMENT & INVOICE FOR RIO GIN CONFERENCE WITH<\/span> AASSA<\/span><\/strong><\/h4>\n
An invoice will be emailed to your school’s business manager (beginning in August) with a copy to the person completing the registration form.<\/strong>\u00a0 The names of the students will not be listed on the invoice, just the number of students and advisors.<\/h5>\n
Individuals<\/strong>\u00a0not attending as part of a school will be invoiced by email and are responsible for payment to AASSA.<\/h5>\n
There will be no refunds for cancellations after October 7th\u00a0<\/strong>because of pre-payment of conference expenses based upon the number of registrations.<\/h5>\n
All questions regarding payment for the conference should be sent to Terri Williams: \u00a0twilliams@aassa.com<\/a><\/span><\/b><\/h5>\n

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GIN REGISTRATION IS OPEN! *The last day to be guaranteed your hotel room is\u00a0SEPTEMBER 15th. **GIN registration officially closes\u00a0OCTOBER 7th ————————————————————————————————————————– Please, make sure you complete all steps below! Step 1: \u00a0REGISTER YOUR GIN TEAMS – FILL OUT THE GIN REGISTRATION FORM HERE Registration is open! Tuition for both students \u2026<\/p>\n

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