Steps to Registration


Step 1: Register your GIN Team(s) CLICK HERE TO REGISTER YOUR GIN TEAMS

Step 1: Register your GIN Team(s)

GIN REGISTRATION FEE – $40 for BOTH students and advisors.
This registration fee INCLUDES all conference activities and conference meals.

Pay to:
TD Bank, NA 1919 Gallows Road, 2nd Floor
Vienna, VA. 22182, USA
ABA Routing No.: 054001725, Account: 3980192045,
SWIFT: NRTHUS33XXX

Title: GIN Conference Warsaw 2018

GIN REGISTRATION FEE DEADLINE – November 30, 2018

REGISTRATION FEE PAYMENT: Additional international and national wire transfer fees must be covered by visiting schools
PLEASE CONTACT YOUR BANK DIRECTLY FOR MORE INFORMATION TO ENSURE YOU HAVE PLANNED FOR ALL COSTS
GIN SCHOOL REGISTRATION INVOICES:
After registering you will receive an invoice with instructions for payment for bank wire transfer.

GIN REGISTRATION FORM SUBMISSION DEADLINE – November 30, 2018

Come prepared to register with the following information:
School Name
Host Country
Pre Conference/ Post Conference Programming
Full Name of Person Completing Registration
Person Completing Registration Email Contact
Full Name of a Finance Officer at your school
Contact of a Finance Officer at your school
Full Name of Emergency Contact
Emergency Contacts
Full Names of GIN Advisors
Contacts for All GIN Advisors (Email)
Total number of attendees from your school
Total number of teams
Student dietary, medical and accessibility needs
Flight Arrival and Departure Information
Finalized confirmation from hotel for reservations
Student GIN Project Team Information:
Team #, Global Issues & Name
Full Name of All Students of Team #
Corresponding Email for all Students on Team #
Grade Level
Workshop Title
GIN Project Global Issue
GIN Project Essential Question
GIN Project Impact Statement
GIN Project Description
Plan for Sustainability
Workshop Lesson Plan
Workshop Presentation Video: Film your Workshop Presentation, upload and submit shared youtube link
Film Festival Submission: Film Festival Youtube URL

REVIEW AND FOLLOW ALL GIN TEAM GUIDELINES:
– GIN PROJECT WORKSHOP
Plan and develop your GIN Project Workshop using the guidelines outlined in the GIN Workshop Guide (See link below)
Filming and submitting your GIN Project Team Workshop Video: Uploading your video to youtube and submitting a shareable link in the conference registration form

– FILM FESTIVAL SUBMISSION
Filming and submitting your Film Festival Video:
http://globalissuesnetwork.org/film-festival-guidelines/

Step 2: Lodging

ASW students offer to house guests as part of the school’s participation in activities policy. Host families will be assigned students and will be provided with all necessary accommodations (sleep, breakfast, etc.)

For more information please contact us at:

Lstawarz@aswarsaw.org (supervisor)
or
jcuthbert@aswarsaw.org (Athletics and Activities director)

 

Step 3: Transportation

PLEASE PLAN AND ORGANIZE THE FOLLOWING EXPENSES FOR YOUR TEAM:
TRANSPORTATION UPON ARRIVAL AND DEPARTURE (To and from AIRPORT – Host families – AIRPORT)
Each school can book directly with our transportation partners RESERVATION PAYMENT DEADLINE – MONTH, DAY, YEAR
Please see the Steps to Registration page to find contact information, rates, and the reservation form:
LINK TO TRANSPORTATION PAGE: Details, contacts, rates and reservation form

Step 4: Visas, Vaccines, and Guardian Permission Letter

Please visit the following link to find more information:
Visa requirements 
Guardian Permission Letter
Please come prepared with a guardian permission letter to be provided upon request by airport authorities and hotel administration.
Guardian Permission Form Template

Step 5: Ensure All Participants Understand & Agree to the GIN Dress Code & Code of Conduct.

DRESS CODE:
Smart/Business Casual: Dress comfortably, the last thing you want is to be distracted or unable to participate in what we are thinking about or doing because of what you are wearing (“AH! MY FEET HURT!!”). Clothes must not have holes, stains, inappropriate language or concepts, and be easy to move in. We plan to be active so make sure you can join in! Make sure to bring an extra layer!

CODE OF CONDUCT:
– We are here to exchange and innovate solutions to complex problems. Come prepared to collaborate with empathy and work hard!
– Substance abuse will not be tolerated- zero tolerance policy
– Disrespect, discrimination and bullying will not be tolerated- zero tolerance policy
– Students and advisors need their sleep, you will be asked to respect each other and take care of yourself by adhering to the set curfew.
– Pre, During and Post Conference: Participants may not visit with each other in sleeping areas. Students will be expected to meet and visit after conference hours in public and common areas with advisor chaperones present.

STUDENTS WHO BREAK THE CODE OF CONDUCT: Students and parents must be made aware that if students are found breaking the code of conduct, they will be asked to leave the conference and may be asked to fly home early with an advisor chaperone. The student’s family will responsible for the extra costs.